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PrintThe Compliance Calendar contains important payroll filing dates and information every payroll professional needs to know during the current calendar year such as:
- Filing dates for Forms W-2 and 941
- When to distribute Forms W-2, 1095-C, and 1099-MISC
It also includes deposit due dates for important payments as well as the dates within which employers may make lawful shortfall deposits.
Note – Social Security Tax Deferrals from 2020:
Payment of deferred employer share of social security tax from 2020
If the employer deferred paying the employer share of social security tax or the railroad retirement tax equivalent in 2020, 50% of the deferred amount of the employer share of social security tax was due by January 3, 2022. The remaining 50% of the deferred amount of the employer share of social security tax is due by January 3, 2023. Payments or deposits made before January 3, 2022, were first applied against the payment due by January 3, 2022, and then applied against the payment due on January 3, 2023. See the employment tax return for more information, including how to pay the deferred amount.
Printer-friendly Compliance Calendar: 2022 | 2023
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Feb 17 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on February 11, 12, 13, and 14 if semi-weekly depositor.
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Feb 23 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on February 15, 16, and 17 if semi-weekly depositor.
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Feb 24 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on February 18, 19, 20, and 21 if semi-weekly depositor.
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Feb 28 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Payers of gambling winnings must file with the IRS, Form 1096 along with Copy A of all the Forms W-2G you issued for 2022. If Forms W-2G are filed electronically, the due date for filing them with the IRS is March 31.
VIEW MORELarge food and beverage establishments must file the annual report of allocated tips on Form 8027. Form 8027-T is to be filed to summarize and transmit Forms 8027 where allocated tips are being reported for more than one establishment. If Forms 8027 are filed electronically, the due date for filing them with the IRS is March 31.
File information Forms 1099 with the IRS for certain payments you made during 2022. However, Forms 1099-MISC reporting nonemployee compensation must be filed with the IRS by January 31. There are different forms for different types of payments, so use a separate Form 1096 to summarize and transmit the forms for each type of payment. If Forms 1099 (except Form 1099-NEC reporting nonemployee compensation), are filed electronically, the due date for filing them with the IRS is March 31.
File Copy A of Form 3921 issued for 2022, together with transmittal Form 1096 for paper filings. If you file electronically, the due date is March 31.
File Copy A of Form 3922 issued for 2022, together with transmittal Form 1096 for paper filings. If you file electronically, the due date is March 31.
Applicable health coverage must be reported to the IRS. If you are an Applicable Large Employer (ALE), file paper Forms 1094-C, Transmittal of Employer-Provided Health Insurance Offer and Coverage Information Returns, and 1095-C with the IRS. For all other providers of minimum essential coverage, file paper Forms 1094-B, Transmittal of Health Coverage Information Returns, and 1095-B with the IRS. If filing any of these forms with the IRS electronically, the due date for filing them is extended to March 31. See the Instructions for Forms 1094-B and 1095-B, and the Instructions for Forms 1094-C and 1095-C for more information about the information reporting requirements. (ALEs must also furnish a 2022 statement to each full-time employee that includes the same information provided to the IRS by March 2.)
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Mar 01 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on February 22, 23, and 24 if semi-weekly depositor.
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Mar 02 2023
Provide health coverage information reports
Provide health coverage information reports to employees. If you are an Applicable Large Employer (ALE), provide Form 1095-C, Employer-Provided Health Insurance Offer and Coverage, to full-time employees. For all other providers of minimum essential coverage, provide Form 1095-B, Health Coverage, to responsible individuals. See the Instructions for Forms 1094-B and 1095-B, and the Instructions for Forms 1094-C and 1095-C for more information about the information reporting requirements.
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Mar 03 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on February 25, 26, 27, and 28 if semi-weekly depositor.
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Mar 08 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on March 1, 2, and 3 if semi-weekly depositor.
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Mar 10 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on March 4, 5, 6, and 7 if semi-weekly depositor.
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Mar 15 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on March 8, 9, and 10 if semi-weekly depositor.
VIEW MOREDeposit social security, Medicare, and withheld income tax for payments in February if monthly depositor.
For nonpayroll withholding: If the monthly deposit rule applies, deposit the tax for payments in February.
Shortfall deposits by semi-weekly depositors for deposits made February 1 to 28.
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Mar 17 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on March 11, 12, 13, and 14 if semi-weekly depositor.
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Mar 22 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on March 15, 16, and 17 if semi-weekly depositor.
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Mar 24 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on March 18, 19, 20, and 21 if semi-weekly depositor.
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Mar 29 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on March 22, 23, and 24 if semi-weekly depositor.
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Mar 31 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on March 25, 26, 27, and 28 if semi-weekly depositor.
VIEW MOREFile Forms W-2G for 2022. This due date only applies if you file electronically.
File Forms 8027 for 2022. This due date applies only if you electronically file.
File 2022 Forms 1099 (except Forms 1099-NEC reporting nonemployee compensation, which must have been filed by January 31), 3921, and 3922 with the IRS. This due date applies only if you file electronically.
Applicable Large Employers file Forms 1094-C and 1095-C with the IRS (applies only if filing electronically). All other providers of minimum essential coverage file Forms 1094-B and 1095-B with the IRS (applies only if filing electronically).
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Apr 05 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on March 29, 30, and 31 if semi-weekly depositor.
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Apr 07 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on April 1, 2, 3, and 4 if semi-weekly depositor.
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Apr 12 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on April 5, 6, and 7 if semi-weekly depositor.
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Apr 14 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments on April 8, 9, 10, and 11 if semi-weekly depositor.
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Apr 18 2023
Deposit Social Security, Medicare, and Withheld Income Tax
Deposit social security, Medicare, and withheld income tax for payments in March if monthly depositor.
VIEW MOREFor nonpayroll withholding: If the monthly deposit rule applies, deposit the tax for payments in March.
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